Duties and Responsibilities of the Administrative Associate

Administrative collaborators perform administrative tasks in companies. The role is similar to the administrative assistant position, but at a higher level. Administrative associates generally spend less time on secretarial functions and instead focus more on departmental operations. They can report directly to higher level management.

Administrative employees regularly work in an office, although they may be required to work overtime during exceptionally busy periods. Any organization that benefits from administrative support can hire administrative staff, so they can find work in companies, government, non-profit organizations, education and other sectors.

Duties and Responsibilities of the Administrative Associate

Administrative Associates are proactive office heads who are well versed in policies and procedures and act accordingly. They interact with people both above and below them in a hierarchical structure and can act as a link. An examination of the job postings reveals that these basic activities are among the most common for administrative associates:

Budget monitoring

Administrative staff are often involved in financial transactions. They can approve expenses, make payments to suppliers, manage small amounts of money, collect timesheets, take care of payrolls, and keep track of account balances. Ordering office supplies and furniture may also be their responsibility. Managers and other staff members can check with administrative associates to find out if a purchase they wish to make is within the company's allowance. Likewise, if the numbers are not added correctly, the administrative clerk will inform the competent person of the situation.

To organize

From keeping a central calendar to organizing business lunches, administrative staff use their planning skills for the good of the department or business. They take responsibility for special projects such as setting up branches, organizing conference trips, planning maintenance, performing mass mailings, coordinating attending teleconferences, and managing RSVPs for events.

Management of important information

When it is necessary to write a confidential report or compose an email for a demanding client, the job is assigned to an administrative employee because the expectation is that this person is complete, discreet and sensitive. Likewise, administrative associates can be tasked with opening the mail to executives due to their ability to keep information private. Due to their reliability, administrative staff often have the keys to offices and lockers.

Watch over

As a senior person in the management group, associate executives can oversee the activities of others or teach new hires good management practices.

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